Employee information form
An employee information form is your record-keeping layer, not payroll — it collects what you need on file, and nothing more. This one captures contact details, the start date and role, and a way to reach family in an emergency, all in a shape that exports straight to a spreadsheet.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Department and job title stay countable
Dropdowns for both mean HR can tally roles and team sizes without parsing free text. A field that reads "Software Engineer", "SWE", and "eng" for one job becomes three different entries in a count.
Separate form from payroll entirely
This form collects what goes in a personnel file — name, start date, role, emergency contact. Tax details, bank accounts and benefits elections belong in payroll software, not here, where they are not encrypted and not purged correctly.
No card required.
Employee Information Form
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add short text fields for full name and preferred name, and email and phone fields for personal contact details.
- Add a long text field for street address — leave it optional, collect it only if you need it on file.
- Add a date field for start date, and select fields for department and job title so roles stay countable.
- Add a radio group asking whether an emergency contact is on file (yes/no), and a dropdown for t-shirt or uniform size.
- Export to CSV once onboarding is complete. Never ask for SSN, bank details or tax ID — those belong in payroll software, not this form.
Fields in this form
10 fields, using 6 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Full name | Short text | Yes |
| Preferred name | Short text | Optional |
| Personal email | Yes | |
| Phone | Phone | Yes |
| Street address | Short text | Optional |
| Start date | Date | Yes |
| Department | Select | Yes |
| Job title | Select | Yes |
| Is an emergency contact on file? | Radio buttons | Yes |
| T-shirt or uniform size | Select | Optional |
What goes wrong with this form
Specific to a employee information form, not general advice about forms.
Collecting the social security number
This is the pitfall of the form. SSN and bank details belong in payroll software, where they are encrypted and subject to access controls. Here they are in the same place as everything else and get lost if the form is deleted. Do not collect them.
Department and title as free text
A select field for each keeps HR able to count roles and team sizes without manually matching "Manager", "Mgr" and "management". Every extra variant in free text is counting work you avoided by using a dropdown.
Leaving address required for everyone
Make it optional. Not every employer needs a permanent address on file — remote employees especially may not want one listed. If you need it for some roles, collect it; do not ask everyone.
Questions about this form
What should an employee information form ask for?
Full name, preferred name, personal email and phone, address if you need it on file, start date, department, job title, whether an emergency contact is recorded elsewhere, and t-shirt or uniform size. Everything else — tax ID, bank details, benefits elections — belongs in a dedicated payroll or HRIS system.
Should I collect an employee's social security number on this form?
No. SSN, tax ID and bank details belong in payroll software where they can be encrypted and securely purged. Collecting them here exposes them to nothing, and if the form is deleted or exported they are not managed properly — payroll software is the right place.
Can I collect dress code or uniform size on the same form?
Yes. Add a dropdown listing sizes and mark it optional — not every employee needs a uniform. Multiple choice or a text field for special requirements works too, though a dropdown keeps the entries tidy for ordering.