Employee referral form
An employee referral form turns your team into recruiters by letting them submit candidates they know. Each referral includes who suggested them, the candidate's contact info and why they're a fit — so your recruiter can reach out warm instead of cold. Any referral bonus is handled by HR or payroll after hire; the form never promises a payout amount or timeline.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Warm referrals have higher conversion
A candidate referred by an employee is far more likely to accept and succeed because they already know the culture. The referrer's explanation surfaces shared values.
Referral tracking prevents duplicate work
A CSV export shows whether the same candidate has already been referred by someone else, so your recruiter does not chase them twice.
No card required.
Employee Referral
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add text fields for the referring employee's name and email so HR can confirm the referral.
- Add fields for the candidate's name and email or phone number, so your recruiter can contact them.
- Add a text field for the open role being referred for.
- Add a textarea for "why this candidate is a good fit" so the referrer explains their reasoning.
- Export to CSV or send each referral to Slack so it reaches your recruiter immediately.
Fields in this form
6 fields, using 3 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Your name | Short text | Yes |
| Your email | Yes | |
| Candidate name | Short text | Yes |
| Candidate email or phone | Short text | Yes |
| What role are you referring them for? | Short text | Yes |
| Why would this person be a good fit? | Long text | Yes |
What goes wrong with this form
Specific to a employee referral form, not general advice about forms.
Asking for the candidate's Social Security Number or salary history
Never collect that in a referral form. Your recruiter gathers legal and personal details later in a proper hiring process.
Promising bonuses or hiring timelines
The form should not guarantee anything. Hiring decisions take time and bonus eligibility has conditions — let HR communicate those separately.
Not telling the referrer what happens next
After someone submits a referral, tell them you got it and when they will hear back. Silence makes them think their referral vanished.
Questions about this form
Should I tell employees about referral bonuses in the form?
No. The form records the referral only. Bonus details, conditions and timing are handled by HR after the hire is confirmed, not by the form.
What if a candidate is referred but never hired?
That is fine. Not every referral leads to a hire. Export your referral list and compare with who got hired so you can measure program effectiveness.
Can a candidate be referred for more than one role?
Yes. Use separate submissions for each role, or mention multiple roles in the text field. Your recruiter will follow up based on where the best fit is.