Request for quote form
An RFQ is how a buyer tells vendors what is wanted and asks them to bid. This form is the buyer's side, not the vendor's answer—it collects what the buyer is requesting, how much of it, when it is needed, and what the budget ceiling is, then the buyer sends responses to vendors as their formal request. This form does not compare bids or select a vendor automatically. The buyer collects the RFQ details, sends them to vendors by email or webhook, and reviews responses to choose the best bid.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Quantity is a number field so vendors see a real count
Quantity as a number field prevents "approx. 100 units", "several orders", and "large quantity" from reaching vendors—each RFQ carries a real number so vendors can quote accurately. Free text produces uncertain numbers that force vendors to call and ask.
Budget ceiling is a separate field from the quote itself
A budget field tells vendors the buyer's spending limit upfront, so vendors can decide whether their solution fits or they should decline. Without it, vendors spend time on a quote only to learn it is twice the budget, then both sides have wasted the effort.
No card required.
Request For Quote Form
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add a text field for the buyer's company name and an email field for their contact details.
- Add a required long text field describing what is being requested—product name, service, or specification.
- Add a number field for quantity and a date field for when delivery or completion is needed.
- Add an optional number field for the budget ceiling so vendors know the price range you are shopping.
- Add a text field for delivery location or contact information for the vendor to reach back, then export each completed RFQ as a CSV row to send to your vendors.
Fields in this form
7 fields, using 5 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Your company name | Short text | Yes |
| Your email | Yes | |
| What you are requesting | Long text | Yes |
| Quantity needed | Number | Yes |
| Needed by date | Date | Yes |
| Budget ceiling (optional) | Number | Optional |
| Delivery location or contact info | Short text | Yes |
What goes wrong with this form
Specific to a request for quote form, not general advice about forms.
No quantity field, so vendors estimate what you need
Without a real quantity number, vendors have to assume how many units you want and quote for "typical volume"—which might be too high or too low. A number field is what makes every RFQ carry a real quantity so vendors quote accurately.
Budget ceiling missing, so vendors waste effort on expensive quotes
Vendors cannot see your spending limit without being told, so they research solutions at every price point and quote high, then learn the budget is too small and both sides have wasted work. Adding an optional budget field lets vendors self-select which solutions fit your range.
No delivery date field, so vendors quote without knowing the urgency
Without a needed-by date, vendors cannot tell whether a rush order or expedited shipping is required, so they quote a standard lead time—and then you have to call and ask for rush, which costs more. A date field is what tells vendors upfront whether they have three months or three weeks.
Questions about this form
How do I create an RFQ form?
Add your company name and contact details. Describe what you are requesting, add quantity and needed-by date as separate number and date fields, and optionally name your budget ceiling. Export each RFQ to CSV and send to vendors as a formal quote request. They submit their bids outside the form, and you compare responses to choose.
What is the difference between this RFQ form and the quote-request form?
This RFQ is the buyer's structured request sent OUT to vendors to get bids—you fill it out and send it to them. The quote-request form in the catalog is for customers to request a quote FROM you—they fill it out and you respond. The buyer's side is this one; the seller's side is quote-request.
Does this form receive vendor bids?
No—this is the form the BUYER fills out to request quotes. Vendors receive the RFQ and submit their bids outside this form—usually by email or their own proposal system. The buyer then compares vendor responses to choose the best bid.