Substitute teacher application form
A substitute teacher application form captures the essentials a school district needs to identify and contact qualified substitutes — their background and certifications, which subjects or grade levels they can teach, and their availability patterns. This form collects the application; background checks and final hiring decisions happen separately.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
A textarea for subjects and grades avoids forcing substitutes into rigid dropdowns
A substitute who teaches math, science and test prep can describe their full range without checkboxes limiting them.
File upload for resume avoids manual transcription of credentials
The district can download resumes directly from the form and store them in a personnel file.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.
No card required.
Substitute Teacher Application
Live previewHow to build this form
5 steps in the editor.
- Add text and email fields for applicant name and email address, plus a phone field.
- Add a textarea for subjects and grade levels the applicant can cover.
- Add a textarea for relevant teaching degrees and certifications.
- Add a textarea for availability (weekdays, specific days, preferred hours).
- Add a file upload field for the applicant's resume.
Fields in this form
7 fields, using 5 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Full name | Short text | Yes |
| Email address | Yes | |
| Phone number | Phone | Yes |
| Subjects and grade levels you can teach | Long text | Yes |
| Teaching degrees and relevant certifications | Long text | Yes |
| Your availability for substitute work | Long text | Optional |
| Resume or CV (optional) | File upload | Optional |
What goes wrong with this form
Specific to a substitute teacher application form, not general advice about forms.
Making availability a required free-text field instead of a textarea
Open text like "I can work most days" is hard to aggregate across dozens of applications. A clear format like "Monday-Friday, no Wednesday evenings" helps.
Not asking about certifications or degrees
Substitute teachers need at least a high school diploma or GED, and some subjects require specific credentials. Ask for this upfront.
Skipping the resume upload field
A resume attachment saves the district time and gives applicants a place to list teaching experience and references.
Questions about this form
Does this form run a background check?
No. This form collects applications. Background checks, fingerprinting and district vetting are separate processes handled by your HR or administration office.
What should I write if I can teach multiple subjects?
List them all in the subjects/grades textarea — "Math K-5, Science 3-6, Social Studies 4-8". One space-separated line is fine.
Should I ask about pay expectations on this form?
Many districts handle pay and schedules in a separate system. You can add an optional field if your district discusses it during recruitment.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.