Student information form
A student information form collects what a school needs the moment a student arrives — name, date of birth, grade, parent contact and emergency contact — in one submission. This is not a student information system; it is intake. It captures the essentials and hands them to the school in one go. Grades are stored in a different system; this form just collects what is needed on day one.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Grade as a dropdown, not free text
A select field with grade levels — K, 1st, 2nd, and so on — means students arrive pre-sorted into their cohorts. Free text produces "first grade", "1st", "grade 1" and a dozen variations that have to be standardised by hand.
Emergency contact as a separate person, not a second phone number
A dedicated emergency contact with their own name and phone means the school can reach someone if the parent is unavailable. A second "emergency phone" field leaves the school calling a stranger without a name or a idea who will answer.
No card required.
Student Information Form
Live previewHow to build this form
6 steps in the editor. Nothing here needs a paid plan.
- Add a text field for student name and a date field for date of birth so the school knows the student's age for grade placement.
- Add a dropdown for grade level so you can group students by grade in the export.
- Add text and email fields for parent or guardian name, plus a phone field for urgent calls.
- Add a text field for home address so mail reaches the right place.
- Add text and phone fields for an emergency contact — a different person from the parent in case the parent is unreachable.
- Add an optional textarea for allergies and medical notes, and a radio group asking for photo permission, then export the responses to the school's intake queue.
Fields in this form
11 fields, using 7 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Student name | Short text | Yes |
| Date of birth | Date | Yes |
| Grade | Select | Yes |
| Parent or guardian name | Short text | Yes |
| Parent email | Yes | |
| Parent phone | Phone | Yes |
| Home address | Long text | Yes |
| Emergency contact name | Short text | Yes |
| Emergency contact phone | Phone | Yes |
| Allergies or medical needs | Long text | Optional |
| Photo and video permission | Radio buttons | Yes |
What goes wrong with this form
Specific to a student information form, not general advice about forms.
Collecting ID numbers or ID card data
Do not ask for passport numbers, social security numbers or driver license numbers on a form that sits on a website — collect what the school needs to reach a family and place a student in a grade. Sensitive identity numbers belong in a secure on-site process, not in a CSV export.
One emergency contact field, not a relationship
An emergency contact needs a name, phone and relationship — just a phone number leaves a school calling someone without knowing who they are or why. A separate contact person with their own name and phone is what makes the field usable.
Medical notes without a photo permission field
Schools need to know how to use every photo: permission to post on social, permission for the year book, permission for internal records only, or decline. A required radio asking for photo consent is a separate decision from a parent's contact information, not assumed from it.
Questions about this form
What should a student information form ask?
Student name, date of birth, grade as a dropdown; parent/guardian name, email and phone; home address; emergency contact name and phone; optional medical notes and allergies; and photo permission as a required radio. That is the whole form. It collects what a school needs on intake.
Can students answer online without parents?
Yes, they can fill in what they know — their own name and date of birth. The required parent contact fields would usually be filled by a parent, but nothing in the form enforces that. For a school, the form does not replace a consent letter; it complements it by collecting details on one intake.
Is this a substitute for a student information system?
No. This form is intake — it collects essentials once and hands them to the school. A real SIS tracks grades, attendance, transcripts and behaviour across the student's entire time at the school. Use the form for intake and your SIS for everything else.