Request for proposal form
An RFP response form is intake, not adjudication — vendors fill it in, you collect their answers, and then you decide. This form does not score proposals, enforce deadlines or run procurement workflows. It collects what vendors send and hands it to you in order. The responses sit in a dashboard and export to CSV so your team can compare them side by side in a spreadsheet. Evaluation is still work you do afterward, because a scoring engine that is right for one organisation is wrong for another.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
RFP reference as a field, not a subject line to parse
A text field for the RFP or project reference means every response arrives tagged with the right bid it belongs to. Email subject lines get lost; a form field stays with the response.
Everything exportable to CSV for side-by-side evaluation
Every proposal is stored in your dashboard and exports to CSV in one click, so price, timeline and approach are in columns you can sort. Comparing side by side is faster than opening ten documents or reading ten emails.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.
No card required.
Request for Proposal Form
Live previewHow to build this form
5 steps in the editor.
- Add text fields for vendor company name and contact person, and an email field for replies.
- Add a text field for the RFP reference number or project name so you can group responses by bid in the export.
- Add a textarea for proposed approach and another for relevant experience — the long-answer fields that differentiate proposals.
- Add text fields for estimated price and timeline so the bids can be compared quickly.
- Add an optional file field for a proposal document, then set a response cap or closing date in Advanced, and export the whole set to CSV when evaluation begins.
Fields in this form
11 fields, using 5 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Vendor company name | Short text | Yes |
| Contact person | Short text | Yes |
| Yes | ||
| Phone | Phone | Optional |
| RFP reference or project name | Short text | Yes |
| Proposed approach | Long text | Yes |
| Estimated price | Short text | Yes |
| Timeline | Short text | Yes |
| Relevant experience | Long text | Yes |
| References | Long text | Optional |
| Proposal document (PDF or Word) | File upload | Optional |
What goes wrong with this form
Specific to a request for proposal form, not general advice about forms.
No project reference field, so responses land in one pile
A text field for the RFP reference number means every response tags itself with the bid it belongs to. Without it vendors have to put it in the approach or email, and responses to different RFPs get mixed in one pile and have to be sorted by hand.
Asking for proposal documents only, not structured fields
A PDF tells you what a vendor thinks; structured fields — price, timeline, approach — tell you whether the proposal fits your criteria. Ask for both so a spreadsheet comparison is quick. If you ask only for documents, every comparison is reading ten PDFs or opening ten emails.
Treating the form as a procurement system
This form collects vendor responses; it is not a system that evaluates them, enforces payment terms or manages a contract. It is intake. Evaluation, selection, and the rest are steps your team takes afterward in whatever system you use for procurement.
Questions about this form
What should an RFP response form ask?
Vendor name, contact, email; RFP or project reference; proposed approach; relevant experience; estimated price; timeline; and an optional proposal document. That is usually the whole form. The responses export to CSV so your team can compare them in a spreadsheet.
Can I set a deadline for proposals?
Yes. In Settings, Advanced, set "Stop after this date" and the form closes at 23:59 UTC on that date, showing a closed message to vendors who arrive late. You can also set a response cap if a fixed number of bids is all you want to evaluate.
Do proposals get scored automatically?
No. This form collects responses and gets them in order; it does not score them or decide winners. Export to CSV and compare bids in a spreadsheet using whatever criteria your organization uses. Scoring is the step you take after collection.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.