Craft fair vendor application form
A craft fair vendor form collects what you need to approve applications and plan the floor: who they are, what they make, how much space they need, and whether they bring equipment that needs power. Photos of their work go in as file uploads so you can see quality before committing booth space. Everything is stored in your responses dashboard; you review and contact vendors by email with the acceptance or rejection.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Product category as a dropdown ensures diversity
Category is a dropdown listing your actual categories — jewelry, pottery, paintings, woodwork — not free text. One choice per vendor means you can count by category and decide if you have too many jewelers or need more pottery.
Booth size as a dropdown, not free text
Booth size is a dropdown with your standard options — 6x6, 8x8, 10x10 — not "medium", "small-ish", or "depends". One size per vendor means floor layout stays accurate.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.
No card required.
Craft Fair Vendor Application Form
Live previewHow to build this form
5 steps in the editor.
- Add text and email fields for vendor name and contact email — required so you can reach them with approval or to ask questions.
- Add a dropdown for product category — handmade jewelry, pottery, paintings, woodworking, candles, other — so you can balance vendor types across categories.
- Add a dropdown for booth size — 6x6, 8x8, 10x10 — so you know how to layout the space.
- Add a radio field asking whether they need electricity — yes/no — so you plan power distribution before vendor day.
- Add an optional file upload for photos of their work so you can evaluate quality and fit before approving the application.
Fields in this form
7 fields, using 6 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Business or vendor name | Short text | Yes |
| Yes | ||
| Phone | Phone | Optional |
| Product category | Dropdown | Yes |
| Booth size | Dropdown | Yes |
| Do you need electricity for your booth? | Radio buttons | Yes |
| Photos of your work | File upload | Optional |
What goes wrong with this form
Specific to a craft fair vendor application form, not general advice about forms.
Leaving booth size as free text instead of preset options
Free text for booth size produces "medium", "8 by 8", "8x8 if available", "large-ish". A dropdown with 6x6, 8x8, 10x10 is one size per vendor, and your floor plan stays accurate.
Product category as free text when you want vendor diversity
Free text "what do you make?" produces responses you have to categorize by hand — or you approve too many jewelers because you could not count them. A dropdown with your actual categories lets you say "yes" to the third potter and "no" to the sixth jewelry vendor.
Not collecting electricity needs until vendor day
If you ask whether power is needed at setup, you cannot retrofit it. Collect it at application time so you plan power distribution — circuits, extension cords, safe placement — before vendors arrive.
Questions about this form
How should I structure a craft fair vendor application?
Business name and email (required), product category (dropdown), booth size (dropdown), electricity needed (yes/no radio), work photos (file upload, optional). Apply, export to CSV, review photos and applications, then email vendors your decision.
Why ask electricity upfront instead of later?
Knowing who needs power before the fair starts means you plan power distribution early. Asking during setup is too late to reroute cables. A yes/no radio forces a clear answer; leaving it optional gives you a count of how many circuits to plan for.
How do I review vendor applications?
Export the CSV, open the responses in your dashboard, view the photos each vendor uploaded, and check the category and booth size. Reply to the email in the response and tell them approved or rejected; if rejected, you can explain why.
This one uses file uploads, which is a paid feature — you can build and edit it on the free plan, but saving it needs an upgrade.