Media inquiry form
A media inquiry form centralizes incoming press requests in one place with a deadline visible on every one. A PR team working from a form sees all deadlines immediately; a team working from email finds them mixed into regular mail. This form captures the inquiry; a PR or comms person still decides how and whether to respond. No automatic routing, embargo, or statement is generated here.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Deadline is a date field, visible at a glance
A date field means your PR team sees immediately which requests need responses today and which have time, without reading every inquiry to extract "our story runs Tuesday morning".
Topic field saves a call back
A required text field means every reporter describes their story and angle up front, so a PR person can decide whether to pass it on, who should handle it, or whether a "no comment" is the answer — without a round trip asking what the story is.
No card required.
Media Inquiry Form
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add short text, email and phone fields for the reporter's name and contact details.
- Add a text field for the media outlet name, so your PR team knows whether this is a trade publication, mainstream media, or a blog.
- Add a required date field for the publication deadline, so nothing gets forgotten in the pipeline and every response is timed to the right publication cycle.
- Add a required long text field for the topic or question, so the PR team sees the angle before they have to call the reporter back and ask.
- Add an optional select field for preferred contact method — phone, email, zoom call — so the reporter's preference is recorded and a follow-up does not waste time calling someone who prefers email.
Fields in this form
7 fields, using 6 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Reporter name | Short text | Yes |
| Yes | ||
| Phone | Phone | Optional |
| Outlet name | Short text | Yes |
| Publication deadline | Date | Yes |
| Topic or question | Long text | Yes |
| Preferred contact method | Select | Optional |
What goes wrong with this form
Specific to a media inquiry form, not general advice about forms.
No deadline field, or deadline optional
Without a deadline date, your PR team does not know whether a request needs an answer today or next week, which means urgent stories get delayed while routine ones get rushed responses. A required date field is what keeps the queue ordered by actual urgency.
Topic as optional
A reporter who does not explain their story means the first call your PR team makes is "what's your angle?" instead of deciding whether it is one you want to discuss. A required text field ensures every inquiry carries enough context to route or reject.
No outlet name
Without knowing the outlet, your PR team has no context for whether this is a reach worth taking. Outlet size, beat and audience determine what information you share, and missing that field means a second call just to figure out who is asking.
Questions about this form
Should I respond to every media inquiry?
No. Your PR team will review each inquiry and decide whether the outlet, topic and timing fit your strategy. Some you respond to; some you do not. The form is the intake that gets all of them to your PR team, not a commitment to comment on every story.
What if I miss the deadline?
The deadline is stored in the form, and every inquiry exports to CSV or can be delivered to your team by webhook, so you are less likely to miss it than if requests arrived in separate emails. If you do miss a deadline, you miss it — do not reach out after the deadline passes.
Can a reporter request an embargo or off-the-record discussion?
Ask them to put that in the topic field. Your PR team will see it and decide whether to honor it. The form does not have embargo options because the decision on that point is yours, not automatic.