Property inspection request form
A property inspection documents the condition at a specific moment — move-in, move-out, routine, pre-purchase. This form requests the inspection and captures what needs to be reviewed. The inspector then conducts the walkthrough and produces a report.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Inspection type focuses the walkthrough
A move-in inspection looks for existing damage; a move-out inspection looks for tenant damage. A routine inspection is preventive maintenance. Specifying the type frames what the inspector looks for.
Date preferences speed up scheduling
A preferred date saves back-and-forth. Optional fields mean someone without flexibility can still request; those with options move to the calendar faster.
No card required.
Property Inspection Request Form
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add short text and email fields for who is requesting the inspection — tenant, landlord, or property manager.
- Add a text field for the property address so there is no confusion about which unit is being inspected.
- Add a dropdown for inspection type: move-in, move-out, routine, or pre-purchase. Each has different focus.
- Add optional date fields for a preferred date range so the inspector can schedule efficiently.
- Add an optional long text field for access instructions, keys, building codes, or special considerations.
Fields in this form
8 fields, using 6 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Full name | Short text | Yes |
| Yes | ||
| Phone | Phone | Optional |
| Property address | Short text | Yes |
| Type of inspection | Dropdown | Yes |
| Preferred date range (start) | Date | Optional |
| Preferred date range (end) | Date | Optional |
| Access instructions, keys, or special notes (optional) | Long text | Optional |
What goes wrong with this form
Specific to a property inspection request form, not general advice about forms.
Not providing access instructions
If the building is locked, the unit is occupied, or there are parking restrictions, say so upfront. An inspector who cannot get in has to reschedule.
Scheduling an inspection without access
Make sure the tenant or property manager will be there or that the inspector has keys or access codes. A scheduled inspection with no way to enter is a wasted trip.
Not being clear about the inspection purpose
A move-in inspection and a pre-purchase inspection are very different. Be specific about why you need the inspection so the inspector knows what to look for.
Questions about this form
What is checked during a property inspection?
That depends on the type. A move-in inspection checks appliances, plumbing, paint, carpet and light fixtures — the baseline. A move-out inspection compares to the baseline and notes damage beyond normal wear. A routine inspection checks systems, safety, and maintenance needs.
How long does an inspection take?
A typical residential inspection takes 1–2 hours depending on the size and age of the property. A large commercial property can take longer. The inspector will give you a timeframe when the appointment is confirmed.
When do I get the inspection report?
Most inspectors provide a report within 2–3 days of the inspection. It details findings, photographs, and recommendations for repair or maintenance.
Other templates
- Rental applicationIncome, employment and a required consent checkbox before you screen anyone.
- Property Viewing Request FormCollect buyer or renter name, email, property address and preferred viewing date and time.
- Maintenance RequestLet tenants report broken things, with a category, urgency level and a photo.