Property viewing request form
A property viewing request is a scheduling intake. A buyer or renter submits a form naming the property they want to see and when they are available — you then confirm the appointment separately. This form collects what you need to know: who they are, which property (by address or listing number), and their preferred time. The form does not hold or check availability; you review submissions and send a confirmation or propose an alternative time.
The form beside this text is live. Fill it in and submit it — it validates exactly as it would for a real respondent, and saves nothing.
Property identification is address or MLS number, not a dropdown
Your inventory changes daily, so a dropdown goes stale. Free text lets them type an address or listing number, and you can see exactly which property they want without managing a list.
Preferred date and time are separate so you know how flexible they are
A required date and optional time tells you which prospects care about a specific hour and which are flexible. You can batch flexible prospects into time slots, and call those who need a specific time back first.
No card required.
Property Viewing Request Form
Live previewHow to build this form
5 steps in the editor. Nothing here needs a paid plan.
- Add text and email fields for the prospect's name and email so you can reach them.
- Add an optional phone field. Some prospects prefer a call to confirm; others do not. Leaving it optional covers both.
- Add a required text field for property address or MLS number. Use a placeholder like "123 Main St, or MLS #12345" so they know the format.
- Add a required date field for preferred viewing date, and an optional time field for preferred start time.
- Add an optional textarea for questions about the property, so they can ask specifics upfront.
Fields in this form
7 fields, using 6 of the 19 field types available.
| Question | Field type | Required |
|---|---|---|
| Full name | Short text | Yes |
| Yes | ||
| Phone | Phone | Optional |
| Property address or listing reference | Short text | Yes |
| Preferred viewing date | Date | Yes |
| Preferred time | Time | Optional |
| Questions about the property | Long text | Optional |
What goes wrong with this form
Specific to a property viewing request form, not general advice about forms.
Asking for price range or financing details upfront
Buyers are often hesitant to share budget with a stranger online. Collect the viewing request first, build rapport on a call, then discuss what they can afford. A form that asks both makes them abandon it.
Using a dropdown list of properties instead of free text
Your active inventory changes every day. A dropdown goes stale within hours. Free text for address or MLS number stays accurate no matter how fast your business moves.
Making phone number required when email is enough to reach them
Email is how you send viewing confirmations, neighborhood info and follow-up listings. Phone is useful but optional. Asking for both makes the form longer and some people will abandon.
Questions about this form
Does this form hold or book a viewing slot?
No. It collects the viewing request only. You receive the submission, check your schedule and the property's availability, and then call or email to confirm the time. It is an intake form, not a booking calendar.
Should I ask for financing or pre-approval status?
No, not in this form. The form collects viewing intent only. Ask about financing and pre-approval when you call to confirm the viewing, in a context where you can discuss options and answer questions.
Can I ask questions about their move timeline?
Yes. Add an optional text or textarea field asking when they plan to move or what timeline they are working toward. This helps you prioritize follow-up, but keep it optional so it does not slow down people who are in a hurry.
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